Travel India Tours provide a full range of professional event management services to guarantee the success of your meeting, incentives, conferences and events (MICE). We can manage your event right from the initial brief to the final reconciliation of the accounts, keeping you in complete control at all times. In effect, we function as your expert team providing advice, ideas and a full range of professional services at every stage.
Whether the meeting is across town, the other side of the country, or anywhere in the world, Ankur Tour & Travels team manages all aspects of an event. Our event personnel are actually conference travel professionals, supported by internal teams who are specialists in the conference travel market.
In sum, we are a focused, success driven conference travel organization, with the aim of meeting our clients' objectives within the stipulated budget.
As you are aware, conferences are held for any number of business reasons, and can range in size from a few carefully selected participants to an entire congress, comprising hundreds of participants, Travel India Tours has proved to be a champion in all aspects.
Some tailor made services from Club Alliance regarding conference are :
. Site selection, screening and planning.
. Accurate detailed budgeting.
. Complete coordination of all travel arrangements.
. Room accommodations, meeting space and hospitality suites.
. Complete on-site meeting management.
. Complete food and beverage functions.
. Theme parties, props and accessories.
. Awards ceremonies, grand openings and special events.
. Entertainment, speakers and audio visual needs.
. Programs and tours for spouses and guests.
. Printed and promotional materials.
. Arranging video conferencing.
. Safety & security
Site selection, screening and planning :
. Offering some of the finest venues, from a simple 3 star to 5 star deluxe hotels & resorts.
. Eco venues, rustic to ultra modern.
. Every venue selected is equipped with the latest in communication and the finest of services.
. Venues can be selected based on personal geographical preferences like hills, beaches, jungles or city based.
. Venues can be selected based on total participant size, conference hall size & connectivity to railway station / airport.
. Venues can be selected based on journey time; from overnight to two hour drive.
Accurate detailed budgeting :
. Based on total number of participants.
. Based on number of days to be spend.
. Based on package rate of the hotel.
. Based on probable extra expense to be incurred during the trip.
. Based on sight seeing places to be covered.
. Based on type of events associated to the conference.
Complete coordination of all travel arrangements :
. Providing different type of vehicle; from Chauffer driven to Luxury Volvo bus.
. Greeting & picking up from Railway Station / Airport and transfer.
. Booking of Railway coaches (Authorized by IRCTC).
. Booking of Airlines ticket / charter flights.
. Booking of cruiser.
Room accommodations, meeting space, hospitality suites & meeting management :
. Screening & selection of rooms according to pax size.
. Screening & selection of rooms according to individual requirement, Comp policy, privacy, seniority and view :
. Making room allocation
. Arranging conference hall which can be Theatrical, U shaped, Cluster, Board room, Class room
. Other arrangements of the conference halls like sound system, head table, podium, LCD, screen, projector, white board, pad & pen
. Theme arrangements in the hall with different props, danglers, posters, cutouts & banners.
Complete food and beverage functions :
. Selection of menu for breakfast, lunch & dinner.
. Selection of menu for cocktail/ evening snacks.
. Screening & choice of dishes like Starter, Veg, Non Veg , Dessert etc.
. Selection of drinks from choice of Mock tails, cocktails & soft drinks.
. Timing of servings.
Evening events :
. Arranging special theme parties like Rajasthani nights, Himanchali Nights, Arabian nights.
. Arranging corporate team building games.
. Proper decoration with the right kind of props & accessories.
. Preparing the stage for award giving functions.
. Special entertainment events with DJ, Orchestra, Dance group, Bhangra, Gazal etc.
. Arranging all kind of light & sound.
Programs and tours for spouses and guests :
. Shopping & sightseeing tours.
. Handicrafts & cooking demonstration.
. Day picnic.
. Family interactive games.
. Proper utilization of the hotel facility like games room, swimming pool, message, Jacuzzi, sauna bath, multygym etc.
Printed and promotional materials :
. Printing of files, folders, pad etc.
. Printing of different promotional materials pertaining to the meet.
. Printing of T-shirts, caps, badges etc.
. Making promotional or motivational films.
Safety and Security :
. Regarding hotel selection in terms of fire exit, electrical connections, hygienic kitchen.
. Regarding vehicles.
. Avoiding areas of political disturbance and extreme climatic conditions.
. Regarding adventure activities.